Job Description

Purpose of Position
This Account III position will be responsible for the application of advanced accounting and general financial knowledge and abilities in the processing, reporting, and recordkeeping of complex regular and special financial transactions for multiple departments within Student Affairs. This role will work closely with department directors in a financial advisory role and guide the work of departmental administrative staff to ensure an in-depth understanding of all sources and uses of funds and to inform and coach on financial matters, policies, and procedures. In addition, the role will oversee divisional shared services and personnel for staff travel and departmental contract processes and support the financial management of special projects.
Essential Functions
Provide financial information and data to Directors and other relevant staff in multiple departments within Student Affairs, including but not limited to Engagement areas, including Involvement & Engagement (Student Activities, Student Organizations, Student Governance), Fraternity and Sorority Life, Leadership Center, & Dean of Students, as well as Student Publications and the Student Affairs Print Shop regarding the status of their cost operations for their service areas covering over $11 million in budgets.
Process inter- and intra-fund transfers, journal entries, and approval of journal entries to recover costs for all relevant departments’ costs centers.
Process and track all deposits to relevant cost centers.
Support point of sale, monthly, and annual billing polices and execute related process utilizing tools for Student Publications regarding ad sales and other sources of revenue, as well as the Print Shop’s intra-divisional financial processes.
Plan, supervise, and develop the work of Student Affairs departmental administrative staff in the payment of invoices and other financial transactions (i.e. ProCards).
Track deliverables and time left on purchase orders.
Work closely with departmental service/cost center Directors and staff to identify the deliverables specified in the purchase order and authorize payments to vendors.
Guide the administrative staff responsible for invoice payments and financial tracking of other types of transactions for relevant departments.
Ensure monthly financial statements are run and reconciled for all cost centers and other projects with administrative staff.
Guide the annual budgeting process for relevant departments.
Provide Directors regular reporting on the current state of their cost centers, recommending best practices regarding management of funding.
Support all cost center Directors in developing management for their areas by utilizing breakeven point accounting formulas to establish the total cost of ownership (hardware, software, services, and labor), potential revenue, and/or UTA administrative subsidy.
Supervise the administrative role(s) responsible for supporting travel needs across the Division of Student Affairs, developing and implementing policies and processes in consultation with the Division’s leadership to ensure effective travel occurs among Student Affairs staff.
In addition, supervise the administrative role(s) responsible for supporting contracting needs across the Division, developing and implementing policies and processes in consultation with the Division’s leadership to ensure effective contract arrangements are developed and completed for numerous events and programs, as well as ensuring contracts for goods, services, and resources are monitored for compliance, renewals and/or bid processes, and related items in working with vendors.
Responsible for monitoring the budgets associated with each departmental and campus project, service, or resource managed by relevant Student Affairs departments.
Forecast expenses and actual spend for all hardware/software/ personnel.
Pursue and analyze data to recommend vendor changes and pricing improvement based on trend analysis.
Perform other duties assigned, including but not limited to assistance with other areas’ financial needs during absences, vacancies, and periods of high demand, as well as requests outside of typical accounting responsibilities..
Required Qualifications
Bachelor's degree from an accredited institution in finance, accounting or similar discipline and 5 years of experience in relevant field, or nine (9) equivalent combination of education and experience and 1-2 years of supervisory experience.
Intermediate skills in MS Office 360 with a focus on Excel.
Aptitude to learn and master new software as needed for the role.
Preferred Qualifications
Bachelor’s degree in accounting and 5 years of experience in higher education accounting, including annual planning, monthly reporting, account reconciliation and variance analysis.
Experience working with multiple sources and types of funds with different regulations and project periods.
Knowledge, Skills & Abilities
Knowledge of PeopleSoft.
Advanced proficiency in Microsoft Office suite of applications.
Knowledge of economic and accounting principles and practices and the analysis and reporting of financial data.
Talking to others to convey information effectively.
Communicating effectively in writing as appropriate for the needs of the audience.
Ability to perform complex problem solving to identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Managing one's own time and the time of others.
Work Schedule
Monday through Friday; 8:00am through 5:00pm
Remote work of one (1) day a week available after 90 days
Working Conditions
Repetitive use of a keyboard at a workstation.
Lifting and moving objects.
Uses standard office equipment