Job Description

Job Summary
The Division of Educational Ventures is seeking a Business Operations Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Division of Educational Ventures (DEV) is a growing, innovative, and collaborative organization with a commitment to providing high-quality online education. The division extends Oregon State University’s exceptional learning experiences including microcredentials, certificates, and degrees available to students throughout Oregon and around the world.

The division includes Ecampus, offering over 130 online and hybrid degree programs; the Ecampus Research Unit (ECRU), conducting and supporting original research in online teaching and learning; the Corporate and Workforce Education Unit (CWE), creating pathways for learners employed by collaborators in business and government; the Open Educational Resources Unit (OER), aiding faculty in adopting open course materials; and the Alternative Credential Unit (ACU), developing short-form educational opportunities.

This Business Operations Manager reports to the Vice Provost and is a critical member of the division leadership team, overseeing the functions within business operations that include human resources, accounting and finance, facilities management and various special projects. In addition, this position provides direct, confidential support and consultation to the Ecampus Vice Provost and Associate Vice Provosts by contributing to the strategic and tactical planning of the overall organization.

This position directs and oversees the work of the administrative support team within the division. The work of this team includes office management, employee recruitment and human resources support, budget development and management, travel and expense processing, vendor contract management, and reception. This position serves an essential role in maintaining a positive work environment and high-functioning administrative support team.

Oregon State University and the Division of Educational Ventures maintain and enhance a collaborative and inclusive community that is dedicated to equity and equal opportunity. All employees of this division are responsible for ensuring that these commitments are achieved. This position supports these goals directly by recruiting and supporting qualified employees who demonstrate this commitment and by contributing to a positive office culture.

Ecampus currently operates on a hybrid schedule.
Why OSU?

Working for Oregon State University is so much more than a job!


Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.


FACTS:


• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about


Locations:


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.


Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.


Total Rewards Package:


Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.


Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.


2025 Best Place for Working Parents® Designation!


Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
25% OPERATIONS AND FACILITIES MANAGEMENT
Serves as primary contact for Ecampus business operations and represents leadership with university partners regarding business functions and facilities.
Oversees the use of facilities by leading space planning and negotiation of space, construction and assembly of workstations and work areas, coordinating moves and other responsibilities related to the use of facilities.
Participates with other unit leaders within the division in the day-to-day operations of Ecampus and attends directors’ meetings.
Researches, develops and recommends administrative policies and procedures related to division operations, administration and facilities.

25% FINANCE
Participates in budget development and monitors division’s operations budget activity.
Builds and tracks the division operations budget.
Serves as liaison with the university’s controller team to provide thorough and accurate budget and expenditure information to Ecampus executive leadership that aids in short- and long-term decision-making.
Participates in projects that require budget strategies and detailed budget information that inform the vice provost and associate vice provosts.
Serves as budget authority and purchasing approver for services and supplies related to the operations of the division.
Provides approval and signature for regular expenses up to $25,000. Routes irregular purchasing requests of any amount to the vice provost for approval.
Oversees Foundation funds and provides review and approval of expenditures on Foundation accounts.
Ensures compliance with applicable laws, rules, regulations, and policy.

15% HUMAN RESOURCES AND CULTURE
Serves as Ecampus resource for highly confidential human resource relations and activities that include organizational structure, classification, and compensation.
Liaison with the university’s human resources team to consult and ensure compliance with applicable laws, rules, regulations, and policy.
Participates in the development of strategy for maintaining a workplace environment and culture that is welcoming and supportive and in alignment with the established mission and vision.
Strategizes with executive leadership to survey and assess the health of the division, identifying opportunities for improvement and implementing change.
Provides guidance to division supervisors on institutional and division guidelines, policies, and procedures.
Reviews and approves HR transactions.

20% ADMINISTRATIVE SUPPORT TEAM LEADERSHIP AND SUPERVISION
Provides direction and leadership of administrative support team that provides office management, reception, travel and expense, finance support, contract management, and recruitment. This position plans, assigns and approves work; rewards/disciplines; responds to grievances; hires/fires; prepares and signs performance evaluations/reviews of employees.
Identifies professional development opportunities and coordinates participation.
Directly supervises the division’s Office Manager, Business Associate, and Administrative Associate.

10% PROJECT MANAGEMENT
At the request of the vice provost, oversees special division projects that include collaboration with internal units, cross-campus units and 3rd party vendors.
Manages details of projects including coordinating work priorities; acts as liaison between leadership and project team; and monitors project status to ensure progress toward completion.

5% PROFESSIONAL DEVELOPMENT AND SERVICE
Provides service to both the unit and university by working on division and university committees and projects. Represents and attends relevant workshops, conferences, and meetings, presenting and sharing knowledge and expertise and networking with colleagues.
Acquires and maintains OSU Search Advocate status by attending training opportunities that develop expertise in advocating for equitable hiring practices and minimizing unintentional biases in the search process.
Participates in division, university and community service opportunities that create and sustain an effective work culture.