Job Description

Major/Essential Functions

Process and analyze vendor invoices, IVs, and encumbrances (establishing, modifying, and liquidating) using ServiceNow, Banner Gateway, and related financial systems.
Prepare, reconcile, and monitor customer billing activities, ensuring accuracy of charges, service rates, and account balances.
Respond to billing inquiries and resolve discrepancies using ServiceNow, Cognos reporting, and financial documentation.
Manage accounts payable functions, including reviewing invoices for accuracy, resolving discrepancies, processing credits, and ensuring compliance with university policies.
Assist with procurement activities including requisition processing, vendor quote solicitation, purchase order management, and adherence to institutional procurement procedures.
Administer procurement card (pCard) processes, including maintaining control logs, reconciling transactions in Emburse, and ensuring policy compliance.
Coordinate departmental travel arrangements and related financial processing, including applications, vouchers, conference registrations, and pCard transactions.
Maintain and update financial tracking spreadsheets and documentation to reflect processed, rejected, and outstanding transactions.
Interact with vendors to support invoice resolution, contract compliance, cost management, and overall vendor relationship management.
Support the TTUS IT Office leadership by collaborating on team goals, assisting with HR-related processes if needed, coordinating departmental events, and contributing to overall operational efficiency.

Knowledge, Skills, and Abilities

Knowledge of university financial systems (ServiceNow, Banner Gateway, Cognos, TechBuy, Emburse).
Understanding of procurement, accounts payable, and billing procedures.
Strong analytical and reconciliation skills.

Required Qualifications

Bachelor's degree in related field. Three (3) years related experience; OR a combination of related education and/or experience to equal seven years.

Preferred Qualifications

Understanding of procurement, accounts payable, billing, and financial reconciliation procedures within a higher education environment.
Strong analytical and reconciliation skills with the ability to review, interpret, and validate financial data.
Ability to interpret institutional policies and ensure compliance with university procedures.
Proficiency in Microsoft Excel and financial tracking spreadsheets.
Strong written and verbal communication skills with the ability to respond to inquiries clearly and professionally.
Ability to manage multiple deadlines and competing priorities in a fast-paced environment.
High attention to detail and accuracy.