Job Description

Purpose of Position
Summary: Plans and directs accounting activities within central administration departments.

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position’s essential functions.

Statement of Duties and Responsibilities:

Performs Accountant II duties such as assists in the development, implementation, and monitoring of accounting systems and accounting controls; conducts studies and submits recommendations for improving the University’s accounting operation; collects appropriate data and prepares federal, state, and local reports and tax returns; prepares statements and reports of estimated future costs and revenues; assists in the collection of and preparation of external audit materials and financial reporting.

Assists in the development and implementation of goals, policies, priorities, and procedures related to financial management, budget, accounting, and payroll.

Issues written and oral instructions and assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.

Identifies and resolves problems and inconsistencies, determining appropriate corrective actions and procedures.

Creates and maintains Vendor and Travel & Expense Profile updates related to 1099 tax reporting and employee/student reimbursements.

Runs pay cycles to process payments to vendors and reimbursements to employees and students.

Serves as the team lead for the Non-PO team, providing guidance, feedback, and direction on a range of payment-related tasks and projects.

Interprets and applies policies and procedures for university business transactions, reviews supporting documentation and determines if payments can be approved or advises departments if corrections are needed.

Runs monthly updates to payment vouchers, reimbursements, and travel authorizations as part of accounting monthly closing.

Reviews and approves travel advance requests for employees traveling on university business.

Documents business processes and provides feedback to help maintain internal controls and an effective and efficient operation guides.

Responds to email correspondence and Help Desk tickets with payment-related questions, requests for assistance, and other general inquiries from internal and external stakeholders.

Works collaboratively with departments, including Payroll, Student Business Services, General Accounting, Financial Aid, and others to build, create, and pay vouchers through Banner interfaces, spreadsheet uploads, single pay voucher requests, Direct Pay requests, wire transfer requests, etc. Maintains confidentiality of payments and documents as applicable.

Serves as subject matter expert and liaison with UT System, including submitting and discussing tickets to address and resolve Peoplesoft related issues and tasks.

Helps develop training material and resources to educate new and current employees on payment policies and procedures through campus-wide and one-on-one training sessions.

Serves as a backup for other Disbursement & Travel Services areas, including Miner Mall and Travel & Expense reviews and approvals.

Investigates errors and inconsistencies with documents and processes or reviews documents to correct these (reclassifications).

Assists management with review of audit findings and helps implement corrective action plans.

Assists with various special projects as needed.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: No supervisory responsibilities.

Qualifications
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: Bachelor’s degree in Accounting, Business Administration with a concentration in Finance, or a related discipline.

and

Experience: Four years of relevant experience; equivalent combination of education and experience may be considered.

Accounts Payable and IRS 1099 reporting experience.

Familiarity with using Microsoft Outlook and Teams for virtual meetings and collaboration.

Experience creating complex Excel formulas, pivot tables, and VLOOKUP.