Job Description

The Opportunity

Colorado School of Mines welcomes applications for a new role in the Office of Financial Aid. The Financial Aid Systems Specialist leads the day-to-day systems operations and processes for the office. The position is responsible for managing and implementing various system and process projects and provides recommendations on enhancements that will streamline financial aid processes. The Financial Aid Systems Specialist is expected to maintain a thorough understanding of guidance governing Federal, state, and institutional financial assistance programs. The position requires the Financial Aid Systems Specialist to work in a team environment to coordinate efforts in administering aid and educating/training other staff regarding office processes and operations.

Flexibility
This is a remote position primarily tasked with performing work duties via flex-place (aka telework, work-from home arrangements) with infrequent on-site visits.

Responsibilities

Responsible for leading the day-to-day systems operations and processes within the Office of Financial Aid, including multiple electronic data loads and data exchanges with the US Department of Education.

Coordinate new aid year set up managing confidential data of ~6000 students to ensure compliance and accuracy in data systems.

Provide subject matter expertise for the Ellucian Banner and Workday ERP systems, to research, identify, and propose process improvements for the Office of Financial Aid.

Stay current on modifications to Banner and Workday through e-communities and seamlessly integrate new releases and patches with current system functionality to maintain compliance.

Maintain a thorough understanding of guidance governing federal, state, and institutional financial assistance programs.

Exercise professional judgement when appropriate, if federal, state, or institutional guidelines do not seem to adequately address a particular situation.

Collaborate with the IT department in the use of the ISE job scheduler and automation software.

Utilize available resources to provide information in group and one-on-one settings.

Coordinate efforts in administering aid and educating/training other staff regarding office processes and operations.

Other duties as assigned to meet the objectives goals of the program and/or Mines.


Minimal Level of Education and Experience:

Bachelor’s Degree

Two years related systems experience

Two plus years of in-depth knowledge of Ellucian Banner, Workday, or similar ERP system

Two plus years of in-depth knowledge of ISE scheduling software or similar software

Excellent organizational and analytical skills

Strong interpersonal, communication, and writing skills

Demonstrated working knowledge using data management software applications and database systems.

Detail-oriented, self-motivated, and able to manage multiple projects simultaneously


Preferred Qualifications:

Five plus years of related systems experience

Experience working with any/all of the following financial aid systems: COD, CPS, SAIG, NSLDS, ELM, EdConnect, and TDClient