Coordinator of Employer Relations

Ball State University

Muncie, IN

Job posting number: #7309363 (Ref:BSU48216)

Posted: May 28, 2025

Application Deadline: Open Until Filled

Job Description

Serve as a primary contact for multiple stakeholders wanting to connect with the university. Coordinate a variety of career focused events, both large and small, as a way to connect employers to university resources and students to career related opportunities.

Ball State University welcomes applications for our Coordinator of Employer Relations position.

Job Function:

Minimum Education:

Associate's degree or equivalent in office administration, business, communications, or related field.

Preferred Education:

Bachelor's degree in office administration, business, communications, public relations, or related field.

Minimum Experience:

One through three years of experience in administrative support, event coordination, public relations, customer service, or a related field. Proficiency with web-based applications and databases required.

Preferred Experience:

Additional years of experience; experience with program planning and assessment.

Duties and Responsibilities:

Plan and coordinate all Career Center sponsored career days and job fairs; includes schedule facilities; develop program/marketing forecasts and budgets; compile and connect with employer prospects; order food and supplies; communicate with employers and candidates; manage employer and student registrations; implement day-of-event activities; compile/analyze evaluations; prepare final reports.
Coordinate the Career Center’s Practice Interview Program by recruiting alumni and employer participants, coordinating interview scheduling, hosting participants on-site, and providing support to the Associate Director with related program responsibilities.
Plan and coordinate Career Center Networking events with Employer Partners, Alumni, and Faculty; includes recruiting alumni/employers, faculty to participate, scheduling alumni/employers, faculty to attend, creating and scheduling event plans, hosting alumni/employers, faculty at the event
Provide support to the Associate Director with the Career Center Employer Academy Program; includes participating in monthly webinars, tracking employer attendance, scheduling follow up meetings with employers, and other related program responsibilities.
Attend and participate in Career Center events in collaboration with the career center team; includes meet with employers at Ball State Athletics events, when possible, attend programs and events led by Career Coaches, participate in all Indiana Connections Lounge events, and attend local networking events.
Develop and maintain systems to: recommend purchase of equipment and supplies; monitor deposit of fees to appropriate accounts; track expenditures and reconcile accounts in collaboration with the Administrative Coordinator.
Follow up with employer contacts to ensure high levels of engagement and satisfaction from employers’ participation in Career Center sponsored career days, job fairs, and Practice Interview Program.
Deliver career coaching/job search one on one meetings with students seeking jobs and internships.
Perform other related duties as assigned.
Maintain regular and predictable attendance.
Collaborate with various campus departments to plan and manage academic job fairs; includes maintain employer registrations through Cardinal Career Link; communicate with employers, collect registration fees, and coordinate day-of-event activities as requested.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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